Property Portfolio Administrator

Location: Stellenbosch

Ref: LRP22034

Type: Permanent

Industry: Professional

A great opportunity for an experienced Property Portfolio Administrator at a well-established company in the residential property fund industry. The company is situated in Stellenbosch.

Key Responsibilities:

  • Administrative duties
  • Handling of all correspondence of the Legal Entity / Association
  • Scheduling meetings
  • Taking Minutes
  • Handling of all maintenance and repair services
  • Assisting with Legal and Conflict Resolution Assistance

Financial Management

  • Maintain a complete set of accounting books
  • Sending monthly reporting
  • Keep records of each owner's levy statements
  • Arrange annual accounting audit with the Auditor of the governing body
  • Preparation of the annual budget for calculating the levies
  • Preparation and maintenance of employee contracts, statutory requirements, remuneration and leave
  • Control of current account as well as investment account at bank
  • Collection of levy fees and overdue levies in collaboration with lawyers where necessary
  • Ensure invoices are sent out on a monthly basis
  • Settlement of all accounts of the governing body / association, e.g. electricity, garden service, maintenance and repairs, UIF, Remuneration Commissioner, tax, VAT etc
  • Deposit of all funds received in the governing body's own bank account
  • Provision of clearance certificates.
  • Maintaining Asset Registers where applicable.

Insurance Services

  • Assist the Board of Trustees in determining replacement values for insurance purposes and arranging for valuations
  • Obtaining quotes for best available premiums
  • Arranging the insurance of buildings and improvements and any other insurance
  • Dealing with all insurance claims

Project Management

  • Communication between the contractor and Board of Trustees or Management Committee
  • Keep track of budget


  • Accounting qualification
  • Qualification / Experience in the real estate environment will be highly advantageous


  • At least 5 - 8 years experience in an administrative or financial environment
  • Excellent computer literacy (MS Word & Excel)
  • Excellent verbal and written communication skills (English & Afrikaans)
  • Must be able to cope under pressure and have excellent problem solving skills
  • Must have a valid driver’s license with own reliable transport
  • Willing to work after hours and be able to attend meetings on Saturdays
  • Excellent time management and organisation

Salary: R15k – R25k p/month, negotiable based on qualification and experience

Start Date: ASAP.



  • Ensure you meet all the requirements
  • Complete all the requested information below
  • Remember to attach your CV
  • Once your application has been made, you will receive a generic e-mail to confirm the receipt of your application
  • Only short-listed  candidates will be contacted
  • Should you not be contacted by a consultant within 2 weeks, please consider your application as unsuccessful.